Resources and Training

Find the procurement documents, resources, policies, and templates you need for purchasing, contracts, accounts payable, travel and corporate card, and training. Resources are organized by category to help you quickly locate what you need.

Training

The Procurement Services Training page offers guides, videos, and presentations covering procurement systems, policies, and processes. Resources are available for Accounts Payable, Travel, Expense Reimbursement, CorpCard, Purchasing, Contracts, Supplier Relations, and Vendor Support.

Document Library

For assistance accessing information related to our programs, please contact the Procurement Services webmaster at ppdweb@vcu.edu. Procurement Services is not responsible for content on outside sites.

Accounts Payable

Document Name
Independent Contractor Agreement (Docusign eForm)
Petty Cash - Subaward (Docusign eForm)
VP Consent for Payments Over 2K (Docusign eForm)

Business with VCU

Document Name
Allowability Chart
Sales Tax Exemption Form
VCU PPEA Guidelines

Document Name
VCU Data Protection Addendum

Travel and Corporate Card

Document Name
Winter Closing Schedule 2025
VCU Travel Standards and Guidelines
Allowability Chart
Corporate Purchasing Card Agreement (E-form)
P-card limit and Merchant restriction change form (E-form)
Travel Card Employee Agreement

University Purchasing

Document Name
Emergency Purchase Documentation Form (Docusign eForm)
Independent Contractor Agreement (Adobe eForm)
Independent Contractor Agreement (Docusign eForm)
Sole Source Documentation (Word Document)
Purchase Order Terms & Conditions

VCUQ

Document Name
VCUQ: IFT Request Form
VCUQ Independent Contractor Policies and Procedures
VCUQ: Internal Purchasing Procedures
VCUQ Vendor Payment Letter
VCUQ Transaction Summary
VCUQ Financial and Administrative Policies and Procedures
VCUQ: POPF Form
VCUQ: Personal Reimbursement
VCUQ: Direct Pay
VCUQ: Qatar Procurement Procedures
VCUQ: Non-Employee Payment Form

Policy Library

All Procurement policy documents are centralized at the VCU Integrity and Compliance Office. Please be sure to check the VCU Policy Program Home for the latest version of the policy documents below.

Accounts Payable Policies

Document Name
Reimbursable Business Expenses
Honorarium Policy

Document Name
Delegation of Signatory Authority

Document Name
University Business Travel

University Purchasing

Document Name
Higher Education Purchasing Manual
Human Resources - Wireless Communication Device Allowance Policy
PPEA- Guidelines for Projects under the Public-Private Education Facilities and Infrastructure Act of 2002