Ensure a Vendor is Set Up
Before a purchase order can be created, the vendor must be active in both eVA and RealSource. Use the steps below to check each system and request setup if needed.
Heads up on eVA fees: when you request pricing, tell vendors about the eVA fee requirement up front so they can factor it into their quotes. If a vendor doesn’t register in eVA and you purchase anyway, their eVA fees may be charged back to your department.
1. Check eVA
Confirm the vendor is self-registered and active in the Commonwealth’s eVA system.
Go to eva.virginia.gov, or use the Quick Links on the RealSource homepage.
Select the Transparency tab, then eVA Vendor List.
Under Registration Type, select Self-Registered.
Search the vendor's name in the upper-left search box. Try a few variations of the name if the first search doesn't find them.
If found: the vendor is active in eVA — no further action needed.
If not found: work directly with the vendor to have them register in eVA before you make the purchase.
2. Check RealSource
Verify whether the vendor already exists in RealSource before submitting a request. If they don’t, choose the right vendor request form below.
New Vendor Request
Request a new vendor be added to RealSource. Choose:
- Company — businesses or organizations
- Individual — people (not students)
Left sidebar of the Shopping Dashboard.
Existing Vendor Request
Make changes or updates to a vendor who already has a vendor number (V#) — active or inactive.
Vendor section of the Shopping Dashboard.
Student Request
Add a VCU student to RealSource in order to process a payment.
Vendor section of the Shopping Dashboard.
Skip vendor setup with Candex
For these payment types, use Candex — no RealSource vendor setup required:
Access the Candex eCatalog from the RealSource Shopping Dashboard.
Contact & systems
Need help? Submit a ticket through RamsCentral: VCU IT Self Service > Enter IT Portal > Submit a Request > Procurement Services. Open RamsCentral →