Virginia Commonwealth University (VCU) mandates regular access to monthly P-Card reports for reconciliation and auditing, which can be retrieved through the Bank of America Works system. The various monthly reports are critical for ensuring university funds are used responsibility and that transactions align with VCU P-card and procurement policies.
The reports serve as the primary tool for reconciling spending against official records, which is a mandatory requirement for both cardholders and reviewers.
For more on reconciliation or P-card policies, refer to:
The Department Cardholder List provides Reviewers with all active cards within their group.
The Department Transaction Report will show cardholders transactions on all of their accounts based on the date range selected. This report provides detail about signoff history and comments made by the cardholder or reviewer. Reviewers will see all transactions for all cardholders within their group.
Two days after the close of cycle Reviewers can access the Department Cardholder List
›Click Reports > Completed
›The report will be available for download in either .xls or .pdf format.
Department Transaction Report
Two days after the close of cycle Reviewers and cardholders can access their department transaction report
›Click Reports > Completed
›The report will be available for download in either .xls or .pdf format.
SPCC, Gold and ATC Memo Statement
The SPCC, Gold and ATC Memo Statement is similar to the Department Transaction Report without detail about signoff history. The report can be accessed at any time.
1Click Reports > Create
2Under the Category drop down menu click choose "Spend" and from the Template drop down menu select the option "Choose from all available templates…"
3Select SPCC, Gold and ATC Memo Statement and click "OK"
4To run the report for a specific user, under the Add Filter drop down menu select the option for "Card" under the Card field
5A filter will appear and choose the magnifying glass to search for the users you would like to research. Select the user or users and click "OK"
6The report is formatted to default to the previous billing cycle. If you need to change the dates, click on the Post Date filter and change the dates accordingly.
7At the bottom of page click Submit Report
This same general process can be used for pulling most spend reports. For more information about manually pulling and creating your own reports, please contact corpcard@vcu.edu.