Contracts Less Than or Equal to $10,000

The Contracts Team is primarily responsible for reviewing and negotiating contract documents, and assisting departments with contract administration issues and disputes, related to purchases < or = $10,000. 

For more information or to initiate the process, please see:

• Contract Request
• How to Make a Purchase
• Contract Administration Guidelines
• Delegation of Authority Policy

At Virginia Commonwealth University (VCU), contracts and purchases of $10,000 or less are handled through departmental delegated authority and can also be  exempt from competitive bidding.  Departments can make these purchases without competitive bidding, ideally using a VCU P-Card. If a vendor requires a signature, documents are routed to the Contracts+ module. 

These smaller contracts are unique from those over $10,000 because they bypass centralized processing and formal competitive bid requirements. Contracts over $10,000 cannot be placed directly on a P-Card; instead, they require a formal requisition through RealSource and are assigned to a centralized University Purchasing Buyer to ensure compliance with state procurement regulations. 

Should any contract with a value of $10,000 or less, require negotiation or revision, a member of the Contracts Team will work collaboratively with departmental stakeholders and the vendor to effect any needed changes.   Contracts may require review if the documents include prohibited provisions or terms, such as indemnification, choice of law, remedies, and auto-renewals.  

Key distinctions 

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For more information 

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Regarding contracts under $10,000 in value, general inquiries can be submitted to contracts@vcu.edu. Direct specific questions regarding contract reviews, signatures, changes, renewals, or vendor non-performance to the assigned Contract Analyst.

For technical questions about Contracts or RealSource, please submit a Cherwell service ticket.