Make a Purchase over $10,000

Purchases over $10,000 are routed through RealSource to Procurement Services for processing. Purchase requisitions will be assigned to a Buyer to facilitate the procurement process.

Step by Step

  1. Decide What You Need to Buy

  2. Create a Requisition in RealSource

    When creating the requisition, choose any vendor to fill the supplier field. The information will be edited upon award by the Buyer. Once the requisition has been submitted, it will be routed to a Buyer in Purchasing. The requestor can see the assigned Buyer by clicking on the PR number, then the PR Approvals tab. This will bring up the individuals that are in the approval work flow. The assigned Buyer's name will appear in the chart.

  3. Determination of Procurement Method

    Once the requisition has been assigned to a buyer, you will be contacted for additional information so that the buyer can determine the appropriate procurement method and initiate the procurement process.

  4. Ensure Vendor is Set Up in RealSource

  5. Purchases > $10k That Involve Contracts

    Purchases > $10k that include a vendor’s form of contract must be attached to the PR in RealSource or sent directly to the buyer/category manager that is facilitating the procurement. You can check the “PR Approvals” tab in your RealSource PR to determine who the assigned buyer/category manager is.

    View additional information about contracts Contracts > $10,000.

  6. Purchase Order Approval

    Upon completion of the procurement process and signature of contracts, the Buyer will finalize and approve the Purchase Order.

  7. Administer the Contract

Edit | Last updated: 10/01/2020