Contracts over $10,000, which exceed user department’s delegated purchasing authority, require the participation and approval of University Purchasing. User departments should engage University Purchasing early-on by submitting a Purchase Request with all relevant contract documents attached.
Purchase Requests over $10,000 are automatically routed, whether a contract is involved or not, to University Purchasing for review and approval. Once the Purchase Request has been submitted by the user department, it will automatically route to the appropriate Buyer or Category Manager, who will assist the user department to select the appropriate procurement method and develop, review, negotiate and execute any resulting contracts, where applicable.
University Purchasing may further coordinate with other Procurement Services personnel, such as Accounts Payable or the Contracts Team, if necessary.
University policy dictates that purchase contracts may only be executed by the Director of Procurement Services, or their management/designees. See Delegation of Signatory Authority. Noncompliance with this policy may result in disciplinary action up to and including termination of employment. University Purchasing or the Contracts Team coordinate the execution of all contracts, including vendor signatures.
The user department (Contract Stakeholders) will receive a notification from RealSource once the contract or contract amendment has been added by Procurement Services to the Contracts+ repository. All university employees who have established a RealSource account can access any contract in the Contracts+ repository at any time. For more information about Contracts+ view: RealSource User Help-Guide