Ensure Vendor is Set up in eVA & RealSource

Before a Purchase Order can be created, the department must verify the vendor is in the eVA and RealSource systems.

eVA Step by Step

Access the Commonwealth of Virginia's eVA website at https://eva.virginia.gov or use the Quick Links on the RealSource homepage (top / center)
Select the "Transparency" tab
Select "eVA Vendor List"
Under “Registration Type," Select "Self-Registered"
In the upper left corner, key the vendor's name. As with many other search engines, you may need to key the vendor's name in various ways in order to locate the vendor
If the vendor is found, it is "active" in eVA and no further action is required
If the vendor is not found (not self-registered), it is the department's responsibility to work directly with the vendor to ensure the vendor registers in eVA, prior to making a purchase
If the vendor does not register in eVA and the department issues a purchase anyway, the vendor's eVA fees may be charged back to the department
Note, it is important that when you seek pricing from vendors, that you alert them of the eVA fee requirements ahead of time so that they adjust the prices they provide to you to accommodate their responsibility to pay eVA fees. Vendors can find info about eVA fees at: https://dgs.virginia.gov/globalassets/business-units/dps/documents/billing/Current-eVA-Fees-Effective-07-01-2014.pdf

Before submitting a vendor request, first verify whether the vendor already exists in RealSource.

New Vendor Request Form
- Use this to request a new vendor be added to RealSource.
- Two options:
  - Company Vendor Request – for businesses or organizations.
  - Individual Vendor Request – for people (not students).
- Located on the left hand sidebar of the Shopping Dashboard.
Existing Vendor Request Form
- Use this to form to make changes or updates to a vendor/individual who already has a vendor number (V#) in the system — regardless of whether they are active or inactive.
- This form is located in the Vendor section of the Shopping Dashboard in RealSource.
Student Request Form
- Use this form to add a VCU student to RealSource in order to process a payment.
- Also found under the Vendor section of the Shopping Dashboard.

To save time and avoid vendor setup, use Candex for the following types of payments:

How to use:

Simply access the Candex eCatalog via the RealSource Shopping Dashboard.
No vendor setup in RealSource is required for these transactions.

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