Choose a Catering Service

Step by Step

  1. Find a Caterer

    The University has a number of caterers on contract. These are optional use contracts, however departments are encouraged to use them because they have been established through a competitive process, and the companies have agreed to terms and conditions favorable to VCU. The contract number for VCU catering contracts is 4249159CA. The contract caterers are listed below:

    Caterers Phone Web / Email View / Hide
    Apple Spice Junction 804-249-3888
    ARAMARK Educational Services (Rochella Woodson) 804-828-1272
    Butler's Unique Catering 804.519.9278
    Everyday Gourmet 804-404-2328

    Groovin' Gourmet 804-868-8900
    Kings Korner Catering 804-271-0033
    Lola's Lunches
    Todd Butler
    Olio Bistro, Market & Caterer
  2. Ask for References

    Please feel free to ask the caterer for University departments that have used their catering services.

  3. Obtain a Quote

    It is recommended that you obtain competition from 2 or more contract caterers. Ask for menu options and negotiate the best price. Please note that VCU has an exclusive-beverage contract with Pepsi, and that all catered beverages must be Pepsi products, including bottled water.

  4. Understand the Taxable Items

    Effective for purchases made on and after April 22, 2016 state and local governmental entities may use their respective nonprofit exemptions to purchase prepared foods, catering and related services provided in connection with the sale of food exempt of the Virginia sales and use tax.

    In order to be exempt, departments must demonstrate:

    • That the provision of the applicable prepared meals, catering or services furthers a function, mission, service or purpose of the governmental or nonprofit entity;
    • That the charge for the food, meals or catering is billed to and paid for by the entity claiming exemption from the tax with payment drawn from the entity’s account, rather than using cash or an individual’s account;
    • And that the entity claiming the exemption determines to whom, when and how the meals or food are served and consumed.
    • If an event is booked in a hotel that includes meeting rooms, audiovisual equipment, and catering services and the charges for each transaction are separately stated on the hotel invoice, VCU may use its governmental exemption status to purchase the catering and A/V services exempt from the Retail sales and use tax, but not local taxes. If the meeting rooms and audiovisual equipment are lumped together as a single charge, sales tax would apply to the total charge.

    For more information, Tax Bulletin_16-3_VaDeptTax NonProfit Meals

For More Information

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Edit | Last updated: 03/27/2024