Request a Reimbursable Business Expense

Step by Step

1. Know Your Responsibilities as the Requestor

   Prior to using personal funds to cover business expenses, it is the requestor's responsibility to understand the Reimbursable Business Expenses Policy, including expenses are that are not allowed to be reimbursed.

2. Know Your Responsibilities as an Authorized Approver

   Prior to approving the reimbursement of a purchase of someone using personal funds, it is the Authorized Approver's responsibility to understand the Reimbursable Business Expenses Policy, including expenses that are to be reimbursed.

   In summary, the Authorized Approver must verify that requested expenses meet all following criteria:

   • The personal reimbursement expense was incurred for university business purposes;
   • The expenses were necessary and consistent with university policies and procedures.
   • The information contained on the reimbursement form and in the attached documentation is accurate; and
   • The expenditure is charged to the proper index(s) and account(s).

3. Submit Reimbursement through Chrome River with Itemized Receipts and/or Supporting Documentation