Replenish a Department Petty Cash Fund

Step by Step

1. Complete the Petty Cash - Subaward Form

   Petty cash replenishments are made through a Petty Cash - Subaward Form. The Petty Cash - General Encumbrance Form should be signed by the Requester (Custodian) and Authorized Approver.

2. Submit Petty Cash - Subaward Form and Original Receipts

   Department must maintain documentation of expenses paid out of the Petty Cash fund to include original receipts. Mail Petty Cash - Subaward Form and original receipts to Accounts Payable at Box 980327.

3. Receive Reimbursement Check

   Custodian will receive a reimbursement check in their name mailed to their campus address. The custodian may cash the check at a bank branch or the University cashier's office. Please call ahead to the cashier's office at (804) 828-8774 if the check is for a large dollar amount.