Give an Award or Prize

Monetary awards and prizes for random drawings or contests for students and non-employees are processed through Procurement Services. All other types of awards and prizes to students must be processed through Financial Aid. All awards and prizes for employees must be processed through HR for tax reporting purposes. Non-Monetary Prizes for non-employees for items value greater than $75 must be reported to Procurement Services for tax purposes.

Step by Step: Monetary

  1. Determine if the Recipient is Set Up in eVA & Banner

  2. Complete Awards and Prizes Form

    Ensure the following information is entered on the Awards and Prizes Form:

    • Name - Insert full, legal name as it is listed in the Banner Financial System. Do not use abbreviations.
    • Banner ID (V#)
    • Address - Insert address as listed in Banner.
  3. Create a Purchase Order

  4. Receive in Banner

    View Receive in Banner for instructions.
  5. Submit the Invoice

    View Submit an Invoice. Awards and Prizes form serves as invoice.

  6. Verify Payment

Non-Monetary

Non-Monetary Prizes for non-employees for items value greater than $75 must be reported to Procurement Services for tax purposes utilizing the Non-Monetary Payment Form.

For More Information

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Accounts Payable »
912 W. Grace Street, 5th Floor
804-828-1077 (ext 1)

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