Payment methods and tax information
All methods of compensation must comply with VCU policies and procedures. Candex is VCU's preferred method when compatible with the study design and payment type. To determine which payment method best meets your business case, please refer to this payment method decision tree for compensating research participants and purchasing gift cards. For additional information regarding these various payment methods, view the links below:
The Participant Payment Spreadsheet may be required for certain payments over $250, unless the payment is handled via RealSource, Candex, or the prepaid card program. For those payments requiring the Participant Payment Spreadsheet, please send the form to Accounts Payable via Realsource or via VCU FIlelocker depending on the payment method. The Participant Payment Spreadsheet can be sent to vendinfo@vcu.edu via VCU Filelocker.
Additional University Policy Considerations
Some payment methods or tax-reporting circumstances may require participant tax information. If a participant is unwilling or unable to provide required information, a Social Security Waiver Request may be submitted for participants receiving less than $2000 annually. To be considered, the request must include a compelling reason for not providing the required information. Such reasons can include:
- participants are of at risk population
- participants are minors
- participants have demonstrable hardship into providing SSN's
Questions regarding the status of your request may be directed to controller@vcu.edu
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