July 2022

Published monthly, the Fiscal Administrators' News is where you can find the latest information regarding the Office of Procurement Services.

Table of Contents

Procurement Services

Invoices Must Be Sent to VCU's "Bill to" Address

Vendors should send all invoices, with the exception of cXML or portal invoices, to VCU’s “bill to" address:

Via e-mail:

Via U.S. mail
Virginia Commonwealth Accounts Payable
Box 3985
Scranton, PA 18505

This address is provided on all purchase orders as the appropriate “bill to” address. Invoices must reference the associated Purchase Order number.

Effective July 15, 2022, Accounts Payable will no longer review vendor statements. Submitting invoices to any other address other than those above will likely delay payment.

New RealSource Release 22.2

On Monday, July 18th a new RealSource release (22.2) will go live. This release will affect the One-Time payment request, VCUHS/MCVP pay request, and the Revenue Refund form only. These forms will open in the new experience view by default and an on-screen toggle allows users to switch between the new and classic views. The toggle will be removed in the 22.3 release and users will only see the new forms interface.

Previously, selecting a form would open it in a pop out window. Now, those forms will open in a new page of the browser. The form elements have been redesigned for better usability and improved display, but these changes do not affect functionality.

Travel Team

Mileage Rate Increase

The IRS has increased the mileage rate for remainder of 2022. For the final 6 months of 2022, beginning 7/1/22, the standard mileage rate for business travel will be 62.5 cents per mile, up 4 cents from the rate effective at the start of the year.

Business Meals

Here are a few friendly reminders:

  • A Business meal consists of more than one person with the purpose of discussing business.
  • Business meals no longer have to include a Non-Employee
  • Business meals must fall within the GSA Guidelines.
  • The Total amount of Overages should be placed on a Local index.
  • Provide an attendees list.
  • If the itemized receipt is not available Charges are to be placed on a Local Index
  • Alcohol is to be placed on a Local Index starting with 4xxxxx or 6xxxxx
  • Tips should not exceed 20% no matter the index.

Air Travel

Air Travel continues to suffer from global interruptions that are causing long lines, delays and cancellations. When in travel status, please closely monitor your flights and airport details. Christopherson may also send you alerts and notifications. If your flight is canceled or delayed, you can always contact a Christopherson agent to assist you.

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Edit | Last updated: 09/14/2022