All moving and relocation reimbursement requests must be submitted to Procurement Services for a full review to ensure all claimed expenses are in full compliance with VCU Travel and Moving and Relocation Policy and Procedures. Travel-related expenses will be paid by the University if they are deemed to be reasonable, appropriately documented, properly authorized and within the guidelines of these policies. Moving and Relocation requests must not be submitted through Chrome River at this time.
Step by Step
Complete Required Forms and Collect Supporting Documentation
Each moving and relocation reimbursement request must be accompanied by:
- Employee Moving and Relocation Expense Information Form
- Travel and Food Expense Reimbursement Voucher
- Moving and Relocation Agreement
- Supporting documentation and itemized receipts
Submit the Moving and Relocation Reimbursement to Procurement Services
All moving and relocation reimbursement requests must be submitted to Procurement Services for review and approval. Requests sent prior to the employee’s official employment date will not be processed until after that date has passed. Moving and relocation reimbursements to employees are paid through Payroll and are combined in the employee’s pay check. To ensure that Procurement Services has sufficient time to audit and approve each request to meet payroll deadlines, 9th and 24th of each month, submissions must be received in Procurement Services by the 1st of the month for payroll that generates on the 16th and by the 16th of the month for payroll that generates on the 1st. Paperwork that is received after these deadlines or is lacking proper documentation may delay reimbursement to the employee by an entire pay period. Common carrier and storage expenses on a Purchase Order are paid in Procurement Services and may be processed at any time once fully audited and approved.
To learn more required documentation that must be submitted to Procurement Services to pay a common carrier and/or storage vendor on a Purchase Order, please visit Learn about Contracting with a Full-Service Moving Company (Common Carrier).
For More Information
Travel & Corporate Card Services »
912 W. Grace Street, 5th Floor
Richmond, Virginia 23284