Respond to a Request for Proposal (RFP)

The RFP is a competitive negotiation process used when VCU wants Offerors to propose solutions to a description of the requested goods and services. Proposals are evaluated on criteria as stated in the solicitation, including, but not limited to price. Proposals must include all required documentation and requested information, including details regarding the proposed solution.

Step by Step

  1. Obtain a Copy of the RFP

  2. Review Standard Sections

    As an effort to streamline the RFP solicitation document, standard sections of the solicitation are posted below. Offerors must review the sections before submitting a proposal.

  3. Draft a Response

    Provide detailed responses to the requests for information specified in the RFP. Proposals should be prepared simply and economically, providing a straightforward, concise response, with an emphasis on completeness and clarity of content.

  4. Complete the Required Forms

    The following forms must be completed as part of the proposal package. Failure to include any of the required forms may result in an incomplete response.

    • RFP cover sheet with original signature
    • Appendix 1 : PARTICIPATION IN STATE PROCUREMENT TRANSACTIONS SMALL BUSINESSES AND BUSINESSES OWNED BY WOMEN AND MINORITIES (SWaM-Certified firms do not need to complete)
    • APPENDIX II‌ : Invoicing and Payment
    • All Addenda, if applicable
    • Price Schedule, if applicable
    • Any other requirements as outlined in the proposal
  5. Submit Proposal

    Submit the original documents and the requested number of copies, in accordance with the instructions specified in the document. Do not forget to supply an electronic copy, as requested. The official time used in the receipt of proposals is that time on the automatic time stamp machine in Procurement Services. Proposals received in the issuing office after the date and time designated are automatically disqualified and cannot be considered. The University is not responsible for delays in the delivery of mail by the U.S. Postal Service, private couriers, or the intra-university mail system. It is the sole responsibility of the bidder to ensure that its proposal reaches the Procurement Services office by the designated date and hour.

For More Information

Contact the buyer listed on the solicitation.

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