October 2017

Published monthly, the Fiscal Administrators' News is where you can find the latest information regarding the Office of Procurement Services.

Table of Contents

Procurement Services

Procurement Update

Purchasing has begun checking all VCU vendors for issues such as Federal debarment, business with embargoed nations or terrorist organizations, and other areas of concern. Performing these checks will help protect VCU from doing business with inappropriate, risky, and potentially dangerous parties. The software, Visual Compliance, was provided by the Export Compliance Office.

Increased Purchasing Delegation For Apple Products From Ramtech

Effective immediately, University Departments have the unlimited delegation to purchase Apple products from RamTech, the VCU on-campus retail technology store. The store is open Monday-Thursday 9:00 AM - 6:00 PM and Friday 9:00 AM - 5:00 PM but closed on weekends. The store location is on the Monroe Park Campus at 930 W. Grace Street. Departments may also shop online at ramtech.vcu.edu. As an Apple Authorized Campus Store, RamTech provides the same educational pricing as placing the order directly with Apple. Please see https://procurement.vcu.edu/i-want-to/make-a-purchase/buy-technology-hardware-and-software/#apple for additional information.

October Travel Training Dates

October Travel Training Dates detailing class name, date of, and location(s).
Travel Policy & Procedures Thursday, October 12th, 1:30pm – 3:00pm MCV Campus
Chrome River Hands On Training Tuesday, October 17th, 9:00am – 11:00am MCV Campus
Christopherson Business Travel Training Thursday, October 26th, 9:00am – 11:00am MCV Campus

Seating is limited. Please register in advance at http://training.vcu.edu/course.asp?Keyword=travel&Sponsor=All&Category=All&Audience=All&Campus=All&trainingType=0. If you have any other questions or concerns, please contact travel@vcu.edu.

Annual eVA & Banner Purchasing Test Reminder

The Annual eVA & Banner Purchasing test needs to be completed by close of business Friday, October 13th, 2017.

To complete the course requirement, log in to Blackboard using your eID and password. Go to the My Blackboard tab and you will see the course listed in your Course List. The course title is Annual eVA & Banner Purchasing Course 2017. Please review the items on the resources tab to help in completion of the test.

If you have any other questions please contact evapurch@vcu.edu or 828-1077.

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Controller's Office

Effort Reporting and ECRT Updates

Your assistance is needed with the upcoming and past due effort reporting deadlines:

Quarterly certifications period 12-10-16 to 03-09-17 were due by 06-14-17

Semi-Annual certifications period 06/10/16 to 12/09/16 were due by 04-21-17

Semester certifications period 12-25-16 to 05-09-17 were due by 08-14-2017

Quarterly certifications period 03-10-17 to 06-09-17 were due by 09-14-17

Semester certifications period 05-10-17 to 08-09-17 are due by 11-14-2017

Semi-Annual certifications period 12/10/16 to 06/09/17 are due by 10-21-17

Remember to conduct proactive reviews (especially before grants close-out), communicate frequently with your faculty to verify the accuracy of their commitments, and to complete the processing of all ECRT cards assigned.

Other Effort Links:

ECRT URLhttps://ecrtprod.asauxweb.vcu.edu/ecrt
Effort Reporting’s website: http://www.controller.vcu.edu/grants/effort.htm
Helpful Tools: http://www.controller.vcu.edu/grants/ECRThelpfultools.html
FAQs: http://www.controller.vcu.edu/grants/ECRTfaq.html

Grants and Contracts Accounting/Effort Reporting extends our gratitude to you for all that you do to assist our office and to minimize non-compliance risks on sponsored programs at VCU.

Please don’t hesitate to contact a G&C/Effort Reporting staff member if at any time you have questions that cannot be answered by content on the Controller/G&C website.

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