Skip Navigation

Learn About Lodging

Lodging may be reimbursed when an individual is traveling overnight on official business outside his/her official station, the area within a 25-mile radius of an employee’s base point. Lodging expense reimbursement varies with the travel destination, but all expenditures must be necessary and reasonable.

Lodging Rates

Reimbursement for lodging (hotel, room, hostel, house, etc.) is limited to actual expenses incurred up to the CONUS and OCONUS rates, plus taxes and surcharges. Expenses in excess of the guidelines may be reimbursed up to 100% overage when proper justification can be provided.

Lodging limits must follow the CONUS and OCONUS rate tables.
https://www.gsa.gov/travel/plan-book/per-diem-rates

Should the conference lodging rate exceed the 100% overage allowance, exceptions may be granted for a reasonable and necessary lodging rate by the Authorized Approver with conference documentation.

The University has negotiated preferred rates at the following hotel properties. Each as agreed to offer per diem lodging rates upon availability. If per diem rates are unavailable, they have each offered a discounted rate as well. VCU departments are not required to utilize these properties, but are encouraged to do so.

 The Virginia hotel properties are listed below: Show / ⇓
PROPERTY ADDRESS STATE PHONE/FAX
Holiday Inn Express LYNCHBURG 5600 Seminole Ave  Lynchburg, VA 24502 VA 434-237-7771 / 434-239-0659
Fairfield Inn & Suites CHARLOTTESVILLE 577 Branchlands Blvd  Charlottesville, VA 22901 VA 434-964-9411 / 434-964-9422
Holiday Inn Express RICHMOND 9933 Mayland Dr   Richmond, VA 23233 VA 804-934-9300 / 804-934-0983
Courtyard DANVILLE 2136 Riverside Dr   Danville, VA 24540 VA 434-791-2661 / 434-791-2073
Hampton Inn MARTINSVILLE 50 Hampton Dr.   Martinsville, VA 24112 VA 276-647-4700 / 276-647-4119
Fairfield Inn & Suites RICHMOND 9937 Mayland Drive   Richmond, VA 23233 VA 804-545-4200 / 804-545-4219
Springhill Suites - Lynchburg 15171 Wards Road  Lynchburg, VA 24502 VA 434-237-5848 / 434-237-5849
Fairfield Inn & Suites ROANOKE 7944 Plantation Rd   Roanoke, VA 24019 VA 540-362-4200 / 540-278-1600
Hampton Inn & Suites LYNCHBURG 3600 Liberty Mountain Dr  Lynchburg, VA 24502 VA 434-608-1224 / 434-608-1238
Homewood Suites Richmond Downtown 700 E. Main St. Richmond, VA 23219 VA 804-643-2900 / 804-643-2500
Hampton Inn & Suites Richmond Downtown  700 E. Main St. Richmond, VA 23219 VA 804-643-2900 / 804-643-2500
Crowne Plaza Richmond Downtown 555 E. Canal St. Richmond, VA 23219 VA 804-788-0900 / 804-788-7087
Sheraton Norfolk Waterside 777 Waterside Dr. Norfolk, VA 23510 VA 757-622-6664 / 757-622-4571
The Quirk Hotel  201 W. Broad St. Richmond, VA 23220 VA 804-340-6040 / 

 The North Carolina hotel properties are listed below: Show / ⇓
PROPERTY ADDRESS STATE PHONE/FAX
Holiday Inn Express GREENSBORO 4305 Big Tree Way  Greensboro, NC 27409 NC 336-854-0090 / 336-854-4516
Holiday inn Express DANVILLE 2121 Riverside Dr   Danville, NC 24540 NC 434-793-4000 / 434-799-5516
Innkeeper ROXBORO 906 Durham Rd  Roxboro, NC 27573 NC 336-599-3800 / 336-330-0020
Hampton Inn FAYETTEVILLE 1700 Skibo Rd   Fayetteville, NC 28303 NC 910-487-4006 / 910-487-5773
Hampton Inn RDU 1010 Airport Blvd   Morrisville, NC 27560 NC 919-462-1620 / 919-432-3217
Best Western - WILMINGTON 5345 West Market Street  Wilmington, NC 28405 NC 910-799-4292 / 910-799-3994
Hampton Inn HIGH POINT 10066 North Main St   Archdale, NC 27263 NC 336-434-5200 / 336-434-5222
Fairfield Inn & Suites WINSTON SALEM 1680 Westbrook Plaza Dr  Winston-Salem, NC 27103 NC 336-714-3000 / 336-714-3001
Hampton Inn ROXBORO 920 Durham Road   Roxboro, NC 27573 NC 336-599-8800 / 336-599-8700
Holiday Inn Express RDU 1014 Airport Blvd   Morrisville, NC 27560 NC 919-653-2260 / 919-653-2261
Holiday Inn Express DURHAM 2516 Guess Road   Durham, NC 27705 NC 919-313-3244 / 919-313-3245
Staybridge Suites - RDU 1012 Airport Blvd   Morrisville, NC 27560 NC 919-468-0180 / 919-468-5605
Hampton Inn-CHARLOTTE 19501 Statesville Rd    Cornelius, NC 28031 NC 704-892-9900 / 704-896-7488
Fairfield Inn GREENSBORO 7615 Thorndike Rd  Greensboro, NC 27409 NC 336-841-0140 / 336-841-5462
Holiday Inn Express HIGH POINT 10050 North Main Street  Archdale, NC 27263 NC 336-861-3310 / 336-861-2098
Holiday Inn Express RTP 4912 South Miami Blvd.   Durham, NC 27703 NC 919-474-9800 / 919-474-9803
Hampton Inn WAKE FOREST 12318 Wake Union Church Road   Wake Forest NC 2758 NC 919-554-0222 / 919-554-1499
Hilton Garden Inn- Greensboro 4307 Big Tree Way Greensboro, NC 27409 NC 336-852-1491 / 336-852-1492
Holiday Inn RDU 930 Airport Boulevard   Morrisville, NC 27560 NC 919-465-1910 / 919-465-1908
Hilton Garden Inn RALEIGH 6412 Capital Boulevard   Raleigh, NC 27616 NC 919-876-5650 / 919-876-5605
Holiday Inn Express GREENSBORO 645 S. Regional Road      Greensboro, NC 27409 NC 336-882-0004 / 336-882-0086
Hampton Inn & Suites HUNTERSVILLE 10305 Wilmington Street  Huntersville, NC 28078 NC 704-947-5510 / 704-947-5512
Hampton Inn & Suites DURHAM 1542 North Gregson Street   Durham, NC 27701 NC 919-688-8880 / 919-688-8882
Hampton Inn RALEIGH NORTH 3621 Spring Forest Road  Raleigh, NC 27616 NC 919-872-7111 / 919-872-0950
Hilton Garden Inn - GREENSBORO 238 NC Highway 68   Greensboro, NC 27409 NC 336-881-1111 / 336-881-1112
Staybridge Suites JACKSONVILLE 110 Cobia Court   Jacksonville, NC 28546 NC 910-353-2513 / 910-353-2579
 The South Carolina hotel properties are listed below: Show / ⇓
PROPERTY ADDRESS STATE PHONE/FAX
Hampton Inn & Suites DUNCAN 108 Spartangreen Blvd   Duncan, SC 29334 SC 864-486-8100 / 864-486-0800
Hampton Inn & Suites CLINTON SC 201 E Corporate Centre Dr   Clinton, SC 29325 SC 864-938-1040 / 864-938-1045

Non-Canceled Reservations

Communicate travel plan changes as soon as possible when a confirmed reservation is being held. Since charges may be incurred for non-cancelled reservations, these charges will not be reimbursed if the traveler is negligent in canceling reservations.

Shared Lodging

When multiple individuals share non-luxury lodging, the Authorized Approver may approve lodging rates that are less than the lodging guideline applicable to the travel destination multiplied by the number of official business travelers in the room.

Advance Payments

Advance payments for lodging are discouraged and travelers should be aware the charges will not be reimbursed prior to the trip.

Alternative Lodging

Alternative lodging contracts paid by a Purchase Order must be sent to contracts@vcu.edu for approval. Contract processing can take up to ten business days.

For More Information

Double doors image

Travel Services »
travel@vcu.edu
804-828-1077 (ext 3)

Edit