Welcome aboard to VCU Chrome River, the university’s new comprehensive travel expense reimbursement tool! This system is a one-stop-shop that allows university employees to manage Pre-Approvals, track Expense Reports, run reports, and submit and receive reimbursements in the most cost-effective, timely and efficient manner as possible.
Quick link to Chrome River
To bookmark the page in your web browser, copy & paste the link below:
VCU and Chrome River Tech Tips
Email addresses and approval emails
Chrome River is loaded with everyone’s vcu.edu email address. If you use a mcvh-vcu.edu email address, please contact Ashley Verdecchia at firstname.lastname@example.org to manually update your email address in Chrome River. You will not be able to approve/deny requests unless your email matches the email in Chrome River.
If you have a mymail.vcu.edu, please follow the steps below to default your Gmail “sender” address to your vcu.edu address. With Gmail, go to Settings> Accounts> Send mail as > Select the vcu.edu address as your default. If the vcu.edu address is not there, you can set up the address by clicking on “Add another email address you own.” Once your vcu.edu address is set up, click “Default” to ensure that all mail sent is sent from this address.
Microsoft Outlook launches with approval emails
If Microsoft Outlook launches when you click accept/deny, you will need to change your computer’s default mail client. This is not a change within Chrome River. You can change your computer’s mail client in your Control Panel, or you can work with you TS staff to align your computer with the mail client you use (Gmail or Lotus Notes).
Access for VCUHS employees
Please note that we cannot manually set up VCUHS employees in Chrome River. Chrome River was configured to reimburse VCU employees and guests with VCU funds. Even though VCUHS employees have an eID, their Vnumbers are not captured in CAS, our single-sign on service, so setting them up manually is not possible. If you would like to reimburse a VCUHS employee, please follow the non-employee reimbursement process.
Access for Adjunct professors
If your adjunct professor cannot log into Chrome River, please ensure that you have set him or her up with a university email address. The department can email email@example.com to have the email created. Once created, the adjunct professor will be able to log into Chrome River the next day.
Mac and Lotus Notes users
If you use a Mac computer and you also use Lotus Notes for email, please be aware that Lotus Notes sometimes truncates the Report ID in approval emails making approval via email more difficult. In the second email that generates after you click Accept (the email that you have to SEND to Chrome River when approving), Lotus Notes cuts off a portion of the Report ID, so Chrome River doesn’t know what expense report you would like to accept. Technology Services has confirmed that they no longer support Lotus Notes, so there is no probable fix for this issue.
To ensure that you can approve your requests, you can either 1) log into Chrome River to accept/deny or 2) after clicking Accept, type in the Report ID numbers that were left off in the email. As long as you have the full Report ID in the second email, your approval response will go through
Chrome River Training Sessions
Procurement Services offers Chrome River hands-on classroom training sessions for both the beginner user and the more advanced user. Please visit the following webpage to learn more about training classes offered by Procurement Services: http://procurement.vcu.edu/i-want-to/receive-training/
VCU – Chrome River training video
Watch the 25 minute training video to review the basic functionality of creating and approving pre-approvals and expense reports in Chrome River.
Chrome River Help Resources
Chrome River FAQS.
For More Information
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Richmond, Virginia 23219