Departments are encouraged to utilize an authorized, cooperative contract for household moving services.
Step by Step
Select the Vendor:
Using a Contact Vendor
The University utilizes a number of cooperative contracts for common carriers. These are optional use contracts, however departments are encouraged to use them because they have been established through a competitive process, and the companies have agreed to terms and conditions favorable to VCU. If utilizing a contract vendor, the department must obtain at least one quote based on the contract pricing.
Web / Email Phone
Dunmar Moving Systems Yes http://www.dunmar.com/
804-714-2528 The Hilldrup Companies / United Van Lines Yes http://www.hilldrup.com/ 800-476-6683 American of Virginia / Atlas Van Lines No http://www.americanofvirginia.com/
540-942-5166 Apple Transfer, Inc. No http://www.appletransfer.com/ 703-690-8445 Armstrong Relocation No http://www.armstronglocalmovers.com/ Per Office Collins Brothers Moving & Storage, LLC No http://www.collinsbros.com/ 914-834-0048 Lawrence Transportation Systems No http://lawrencetransportation.com/
Using a Non-Contract Vendor
If not utilizing a contract vendor, the department must solicit a minimum of three (3) quotes from vendors and select the vendor who provided the most competitive quote.
For more information regarding contract sources or the three (3) quote solicitation process, please contact:
Benjamin B. Miller
Create a Purchase Requisition
Send the Price Quote(s) to the Purchasing Buyer
Submit the following required documentation to Travel & Reimbursement Services to pay the vendor upon completion of services.
- Moving and Relocation Agreement
- Employee Moving and Relocation Expense Information Form (Please note that any reimbursements to the employee should be submitted on a separate form)
- Final vendor invoice with applicable packing slips (Please note that estimates will not be accepted as the final invoice and the vendor information shown on the invoice letterhead must match the vendor listed on the Purchase Order)
- Purchase Order # (i.e. EP#)
For More Information
Travel & Corporate Card Services »
10 S. 6th Street
Richmond, Virginia 23219