Give an Award or Prize

Monetary awards and prizes for random drawings or contests for students and non-employees are processed through Procurement Services. All other types of awards and prizes to students must be processed through Financial Aid. All awards and prizes for employees must be processed through HR for tax reporting purposes. Non-Monetary Prizes for non-employees for items value greater than $75 must be reported to Procurement Services for tax purposes.

Step by Step: Monetary

  1. Determine if the Recipient is Set Up in RealSource

    See the RealSource User Help-Guide to determine how to search to see if the recipient is set up in RealSource
  2. Complete VP Consent Form Prior to Service if it exceeds 2K

    The VP Consent for Payments Over 2K Form must be completed by the department requesting services in advance of the commencement of services. Ensure the form has been completed in its entirety.
  3. Complete the One Time Payment Request in RealSource

    See the RealSource User Help-Guide to determine how to complete this form.

Non-Monetary

Non-Monetary Prizes for non-employees for items value greater than $75 must be reported to Procurement Services for tax purposes utilizing the Non-Monetary Payment Form.

For More Information

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For help, please submit a Cherwell service ticket
Look Under School/Unit IT Support
Under Procurement Services, select Accounts Payable

Edit | Last updated: 12/14/2021