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View Purchase Order, Receiving, & Payment Information in Banner

Departments can use the Banner FOIDOCH form to look up the purchase order and receiving information and verify payment status. When looking up purchase order information in Banner, you must search with the purchase order number assigned by eVA. Please note: do not type the EP prefix, only the number. Departments are encouraged to follow these procedures prior to contacting Procurement Services for status updates.

Step by Step

  1. Look Up Your Purchase Order History

    1. Login to the Banner System
    2. On the Main Menu page, type FOIDOCH in the “Go” field
    3. Type PO in the “Document Type “
    4. Press Tab on your keyboard to go to the “Document Code” field. This is where you will enter your purchase order number (do not type the EP prefix, only the number).
    5. Select Next Block to populate the Purchase Order information. By highlighting the “Purchase Order” number, the “Options” menu gives you the Query for the Purchase Order.
  2. Verify Payment Status

    1. Login to the Banner System
    2. On the Main Menu page, type FOIDOCH in the “Go” field
    3. Type PO in the “Document Type”
    4. Press Tab on your keyboard to go to the “Document Code” field. This is where you will enter your purchase order number (do not type the EP prefix, only the number).
    5. Select Next Block to populate the Purchase Order information. By highlighting the “Invoice”, number the “Options” menu gives you the Query for the Invoice Information. Select Next Block to navigate through the form. The Payment Due Date is when the check is cut and mailed to the Vendor.
    6. On the FOIDOCH screen, the following indicate the status of the invoice:
      R= Receiving Needs to be Completed
      A= Invoice is Approved to be Paid
      P= Payment has been Processed
    7. If the Payment has been processed, you will see a check number in the “Check” field. Highlighting the “Check” number, the “Options” menu gives you the Query for the Checks.
  3. Look up Receiving Information

    1. Login to the Banner System
    2. On the Main Menu page, type FOIDOCH in the “Go” field
    3. Type PO in the “Document Type
    4. Press Tab on your keyboard to go to the “Document Code” field. This is where you will enter your purchase order number (do not type the EP prefix, only the number).
    5. Select Next Block to populate the Purchase Order information. Highlighting the “Receiving” number, the “Options” menu gives you the Query for the Receiving. If you have any receiver codes that do not have a “C” (Completed) in the status refer to the “Deleting Incomplete Receiving” instructions.

For More Information

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Accounts Payable »
912 W. Grace Street, 5th Floor
804-828-1077 (ext 1)

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