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Electronic Invoicing Vendors - Special Instructions

DELL

When creating orders to Dell Marketing you should use the eVA punch-out catalog that is setup for Virginia Commonwealth University. The punch-out catalog should be used for all Dell orders including eQuotes. To use the Dell eQuote, you will need the email that was used to setup the eQuote to retrieve the order in the punch-out catalog. The use of the punch out catalog enables Dell to electronically invoice VCU.

Dell uses a method called cXML to upload invoices electronically into Banner. Any line items on your purchase order that are not for actual merchandise causes the invoice to fail and will not load properly in Banner. Items such as shipping and handling will still be invoiced but at the header level but not against a line item. Please do not enter a separate line for these items on your purchase order.

If you have any questions please contact Patricia Shazer 828-5067, plshazer@vcu.edu or Jackie Glover 828-0903, jcglover@vcu.edu.


FISHER SCIENTIFIC

Use of the punch-out in eVa when ordering from Fisher Scientific is required as it enables them to invoice us electronically. Fisher Scientific uses a method called cXML to upload invoices electronically into Banner. Any line items on your purchase order that are not for actual merchandise causes the invoice to fail and will not load properly in Banner. Items such as shipping and handling will still be invoiced but at the header level and not against a line item. Please do not enter a separate line for these items on your purchase order.

If you have any questions please contact Valerie Washington 828-1060, vwashing@vcu.edu or Kathryn Bunce 828-3066, kbunce@vcu.edu.


QIAGEN

Qiagen uses a method called cXML to upload invoices electronically into Banner. Any line items on your purchase order that are not for actual merchandise causes the invoice to fail and will not load properly in Banner. Items such as hazardous material, dry ice and/or shipping and handling will still be invoiced but at the header level and not against a line item. Please do not enter a separate line for these items on your purchase order.

If you have any questions please contact Valerie Washington 828-1060, vwashing@vcu.edu or Kathryn Bunce 828-3066, kbunce@vcu.edu.


SANTA CRUZ

Use of the punch-out in eVa when ordering from Santa Cruz is required as it enables them to invoice us electronically. Santa Cruz uses a method called cXML to upload invoices electronically into Banner. Any line items on your purchase order that are not for actual merchandise causes the invoice to fail and will not load properly in Banner. Items such as shipping and handling will still be invoiced but at the header level and not against a line item. Please do not enter a separate line for these items on your purchase order.

If you have any questions please contact Valerie Washington 828-1060, vwashing@vcu.edu or Kathryn Bunce 828-3066, kbunce@vcu.edu.


SIGMA ALDRICH

Use of the punch-out in eVa when ordering from Sigma Aldrich is required as it enables them to invoice us electronically. Sigma Aldrich uses a method called cXML to upload invoices electronically into Banner. Any line items on your purchase order that are not for actual merchandise causes the invoice to fail and will not load properly in Banner.

If you have any questions please contact Valerie Washington 828-1060, vwashing@vcu.edu or Kathryn Bunce 828-3066, kbunce@vcu.edu.


VWR

If you have a quote: Use the My Quotes link on the left hand side of the punch-out and you will be able to access your quote. This will pass through some additional quote information of the E-order and the quote price will be charged.

VWR uses a method called cXML to upload invoices electronically into Banner. Any line items on your purchase order that are not for actual merchandise causes the invoice to fail and will not load properly in Banner. Items such as shipping and handling will still be invoiced but at the header level and not against a line item. Please do not enter a separate line for these items on your purchase order.

If you have any questions please contact Valerie Washington 828-1060, vwashing@vcu.edu or Kathryn Bunce 828-3066, kbunce@vcu.edu.

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