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Ensure Vendor is Set up in eVA & Banner

Before a Purchase Order (EP) can be created, the department must verify the vendor is in the eVA and Banner systems and has been assigned a vendor identification number (V#).

eVA – Step by Step

  1. Login to the eVA System

    • Login to eVA as a Buyer
    • Login using lowercase letters
    • If you get locked out of your account click on the Password Problems Link.
  2. Go to “Report and Resource Center”

  3. Click on “General Vendor Information” on the Left Side of the Screen and “Open” the report

  4. Select “I want data for one vendor”

  5. Search by either “Vendor Name” or “Tax ID”

  6. If Vendor is created in eVA the name and information will populate on a separate screen.

  7. Verify registration type of Vendor for po category on your purchase requisition:

  8. If Vendor is not found in eVA, but is already in Banner contact Vendor create at vendinfo@vcu.edu with the Banner V#.

  9. If Vendor is not found in eVA and is not in Banner, the department is responsible for obtaining a W-9 or a completed substitute W-9 form from the vendor. The W-9 or substitute W-9 must be submitted to Vendor Create at vendinfo@vcu.edu.

  10. Please allow at least 48 hours to have the Vendor created in the system. Once created you will receive an email notification from Procurement Services.

 

Banner – Step by Step

  1. Login to Banner

  2. Open the Vendor Maintenance (FTMVEND) Form

  3. On the “Vendor” field click on the down arrow to search for the vendor

  4. TAB to the last name field and enter the vendor’s name (please note: the field is case sensitive) and enter a “%” after the vendor name.

  5. Select “Execute Query” or “F8” on your keyboard

  6. If the vendor is not found in Banner, the department is responsible for obtaining a W-9 or a completed substitute W9 form from the vendor. The W-9 or substitute W-9 must be submitted to Vendor Create at vendinfo@vcu.edu.

  7. Please allow at least 48 hours to have the Vendor created in the system. Once created you will receive an email notification from Procurement Services.

  8. Once the vendor has been assigned a Banner Id, department may create a purchase requisition.

For More Information

Patricia Shazer VCU Office of ProcurementPatricia Shazer
Operational Systems Associate Manager / Manager (Interim)
804-828-5067 | Email »