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November 2012

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Procurement Services

Procurement Services Website

Procurement Services newly designed website (address: procurement.vcu.edu) went live on Monday, October 15. The improved site design and content organization will help visitors better navigate the site to find the information they need. Feedback, comments, and suggestions are encouraged and welcome! Please send any comments regarding the new website to Lauren Franks at lfranks@vcu.edu.


P-Card Online Reconciliation Process

The Online Reconciliation (OLR) process uses Bank of America’s online credit card management system (Works) to allow the cardholder to approve transactions online. Approved transactions are electronically sent through the workflow to the reviewer for approval. The reviewer has the option to review, flag, or reject the transaction. At the beginning of each new monthly cycle the cardholder’s available balance is replenished, however, the amount available is reduced by the total value of the transactions that have not been fully approved by both the cardholder and reviewer. All cardholders and reviewers must approve transactions timely in accordance with established procedures or card privileges may be revoked. For more information regarding online reconciliation, please visit our website, http://procurement.vcu.edu/i-want-to/use-p-card/process-online-reconciliation.

Departments are encouraged to use the corpcard@vcu.edu email address for inquiries related to the Corporate Card Program. If you need to speak with someone about your P-Card or Travel Card, please contact Thelma Stockton at 828-4232 or Lena Massie at 828-3407.


P-Card Training and Test

For those individuals who are required to complete the annual P-Card training and test, please remember that the test deadline is Friday, November 16. Please send any questions to Katie Kelly at kellykm3@vcu.edu.

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Business Services

U.S. Postal Service Announces New Prices and Services for 2013

WASHINGTON — Beginning early next year, the Postal Service will introduce a First-Class Mail Global Forever Stamp. The new stamp will allow customers to mail letters anywhere in the world for one set price of $1.10, and is among new mailing and shipping services filed with the Postal Regulatory Commission today.

The price for First-Class Mail single-piece letters will increase by just a penny when prices change in Jan. The new 46 cent Forever stamps will allow customers to mail letters to any location in the United States. Forever stamps are always good for mailing a one-ounce letter anytime in the future regardless of price changes.

Highlights of the new single-piece First-Class Mail pricing, effective Jan. 27, 2013 include:

  • Letters (1oz.) — 1-cent increase to 46 cents
  • Letters additional ounces — unchanged at 20 cents
  • Letters to all international destinations (1oz.) — $1.10
  • Postcards — 1-cent increase to 33 cents

The Postal Regulatory Commission (PRC) will review the prices before they become effective Jan. 27, 2013. Today’s Shipping and Mailing price filings will be available on the PRC website at www.prc.gov and the new Mailing Service prices will also be available at http://pe.usps.com.

Should you have any questions please contact Mail Services at 828-3868.

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e-Print Budget Reports

FGRBDSC and FGRODTA reports are now available on e~Print at https://eprint.asauxweb.vcu.edu/cgi-bin/eprint.cgi.

As you review the reports you may have questions concerning the data contained within them. Please briefly outline your questions on a Financial Inquiry and forward directly to the appropriate department via e-mail, fax, or campus mail. Remember that you can check the status of deposits or disbursements through the on-line inquiry screens.

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